Careers

• Provide supervisory line management and technical guidance to the Accounts Assistant supporting the Finance Officer and be responsible for his/her performance.
  
• Review all field expenses and vouchers according to JSI/WE documentation requirements and USAID requirements;
  
• Ensure advances issued out to staff are kept at a minimum; and reconciled timely;
  
• Receive and review travel advance requests as necessary before travel in a timely manner.
  
• Maintaining a system of tracking of all accounts receivable including Advances;
  
• Review accountabilities from staff more especially, enter them in Quick books and ensure that all funds unspent are refunded to project account.
  
• Review vendor invoices from procurement and ensure all support documents are fully attached before any payment is affected.
  
• Work closely with Accountant and ensure timely preparation and processing of payments by ensuring all payments are reasonable, allowable, and allocable to the project.
  
• Support review of financial reports and documentation from sub grantees as needed, under the direction of Finance and Administration Manager.
  
• Work closely with the sub award team to ensure that sub grantee accountabilities and reconciliations are properly documented and journalized in QBs.
  
• Prepare journals for accountabilities, deposit journals, general journals and forward them for approval.ie General Journals include (i) Reclassification journals, (ii) Correction Journals etc
  
• Assisting in answering exceptions from review of finance documents by HQ.
  
• Reviewing of scanned documents before they are sent to HQ by the Finance & Administration Manager.
  
• Together with the finance team, ensure that all costs in the project adhere to USAID JSI/WE regulations, and are allowable, reasonable and allocable.
  
• Assist with the maintenance of a proper filing system for all financial reports, field wire requests, bank reconciliations; field accounts review certifications and other finance documentation.
  
• Assist in gathering information and documentation required in preparing foreign tax reports (VAT).
  
• Work closely with the finance team in preparing monthly financial reports for timely submission to home office.
  
• Ensure that in your line of duty, you are aware of child safeguarding principles and guidelines and apply it in your day-to-day roles as you interact with communities and children.
  
• Ensure promotion of safe child practices and mitigation, prevention and reporting of violations of children to ensure compliance; and
  
• Carry out other tasks as assigned by your supervisor or designee.

• University degree in a relevant field, such as accounting, finance or business management;
  
• CPA or professional training in ACCA is an added advantage.
  
• Three (3) years of experience working in finance/accounting (e.g. Assistant/Junior Accountant), preferably with donor funded projects;
  
• Good skills in Microsoft Word, Excel;
  
• Experience working with accounting software preferred;
  
• Good communications and interpersonal skills;
  
• Ability to work as part of a team;
  
• Ability to work independently with minimal supervision;
  
• Knowledge of USAID rules and regulations and past international development sector experience are preferred.