Job Description

Finance & Operations Officer (ID)

Location: Boston, MA or Arlington, VA

Position Category: Direct hire, paid in US

Posting Date: 12/12/2024

Deadline Date: 01/03/2025

Starting Date: 01/06/2025

Salary: Commensurate with experience and location.

Description

The Finance and Operations Officer (FOO) supports activities within an assigned portfolio team contributing to the successful, effective, and efficient management of financial resources, operational systems, and award compliance for JSI’s International Division (ID) portfolio. The FOO provides support across the Division ensuring that the systems, policies, and procedures are in line with JSI standards and in compliance with donor funding requirements. The FOO works collaboratively across the International Division portfolio supporting centrally funded, bilateral, and non-USG projects as assigned. Four positions are available, including one requiring proficiency in Portuguese and one requiring proficiency in Spanish.

RESPONSIBILITIES

  • Preparation of routine financial processes including financial reports and invoices, cash flow, monthly field accounts
  • Review project expenditures (field accounts); including review of all vouchers, receipts, and reports for their correctness and proper documentation in line with JSI policies and donor requirements
  • Ensure electronic and paper voucher filing is up to date including coordinating offsite filing with corporate admin team
  • Maintain F&O electronic files for assigned portfolio
  • With oversight from the S/FOM, prepare and track project and/or country budgets
  • Manage vendor contracts and consulting agreements, including document preparation, timely submission of purchase orders, expenses reports, and payments to vendors, consultants, and subcontractors
  • Support procurement processes including the development of scopes of work, requests for quotations/proposals, review of received applications and processing of procurement award documentation
  • Work in collaboration with the team members to support any US or Country office financial, administrative, or operational management issues that arise
  • Support the development of cost proposals including budget preparation, cost inputs, math checks
  • Assist the International Division Director of Finance & Operations with annual/ad-hoc audit requests
  • Carryout overseas assignments as needed and as skills allow
  • Other division tasks as assigned

QUALIFICATIONS

Qualifications
  • Bachelor's degree in Business, Accounting, or a related field


Required Experience
  • Minimum of 3 years’ experience providing finance and operations management support


Other Knowledge, Skills, and Abilities
  • Proven ability to work well as part of a team
  • Ability and interest to provide detailed financial support and accounting for overseas projects
  • Demonstrated organizational skills and attention to detail
  • Demonstrated interpersonal and cross-cultural communication skills
  • Demonstrated time management/task prioritization skills
  • Ability to work with ambiguity and confidence to request clarity when necessary
  • Working knowledge of Microsoft Excel, Word, and PowerPoint
  • Working knowledge of QuickBooks Accounting Software preferred
  • Familiarity with Google Suite, including Gmail and Google Drive
  • Interest in learning about global health and other international development issues
  • Fluency in written and spoken English
  • Fluency in written and spoken Portuguese preferred
  • Fluency in written and spoken Spanish preferred
  • Willing and able to travel internationally, if needed

Interested candidates should submit their resumes and cover letters online by 01/03/2025.


No phone calls please.
Principals only please.



JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, gender identity, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D

If you are an individual with a disability, or a disabled veteran and unable to apply online for an available position, you may submit your request for reasonable accommodation by calling Human Resources at 617-482-9485.

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