Job Description
Director of Finance and Operations - Indonesia
Location: Jakarta, Indonesia
Position Category: Local hire, paid in country
Posting Date: 05/13/2024
Deadline Date: Open until the position is filled.
Description
The Director of Finance & Operations (DFO) will be responsible for the financial, contractual, and operations management of the project. Management functions include oversight of project finances (accounting, budget management, reporting), subaward and subcontract management, procurement, and logistics management including travel, and equipment. The Director of Finance & Operations (DFO) will be supervised by the Chief of Party/Project Director with an indirect reporting line to the headquarters-based finance and operations team. The DFO will supervise the project finance and operations staff.
This position will be based in Jakarta.
RESPONSIBILITIES
- Oversee the financial, contractual, and operational management of the award in compliance with JSI policies and procedures, donor and Government of Indonesian regulations
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Engage with the Chief of Party to ensure coordinated support across logistics, procurement, human resources, and information technology functions. Identify areas for optimization for operations to improve efficiencies in program implementation;
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Coordinate with the Chief of Party to ensure project compliance with local statutory, tax, and labor requirements. Support in-country audits as required
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Support the Chief of Party/Project Director with regular and ad-hoc project reporting/budget preparation/activity requests
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Coordinate with headquarters-based centralized F&O team to oversee project procurement needs and logistical support
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Lead the development and monitoring of project budgets, including financial forecasts, expenditure tracking, and review of all invoices
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Approve monthly project financial reports and tools (including budget tracking, obligation tracking, financial accounts, accruals reports, donor reports) and ensure timely submission to the JSI/US or donor
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In coordination with the country accounting team, approve project expenditures (Quickbooks), facilitate month end project reporting to the US; ensure the complete documentation and accountability of all financial transactions in accordance with JSI policies.
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Manages the financial and administrative aspects of all sub-agreements under the award/project, supporting and monitoring local sub-recipients to ensure sound financial management, operations, and compliance; contribute to capacity building of local partners in compliance and financial management.
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Oversee the monitoring of project cost-share generation, tracking and reporting (as required)
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Ensure compliance with local statutes, including, taxation and annual audits, etc.
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Identify and assess operational and project risks, implementing strategies to mitigate them
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Proactively address compliance issues and work towards solutions in collaboration with the COP and headquarters finance team;
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Ensure accurate and timely project financial and contractual information is readily available for the JSI/US team, donor, and project leadership for decision-making.
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Coordinate closely with the JSI/US Team to ensure project implementation adheres to all contractual and JSI, USAID and applicable Government of Indonesia policies, procedures and requirements
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Ensure cost savings / effectiveness and reasonableness in all allocated expenses for the project
- Other duties as assigned.
QUALIFICATIONS
- Master's degree required in business administration, finance, accounting, or other relevant field. Professional accounting certification preferred.
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Minimum 10 years of work experience at a senior level finance and operations position with an international organization working with USAID on large scale, complex projects ($20 million USD).
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Advanced knowledge and experience with accounting software QuickBooks.
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Demonstrated knowledge, skills, and experience in accounting, financial planning and management, and procurement, among other management support areas/functions, as required.
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Experience in developing and managing a donor funded grants program.
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Demonstrated supervisory experience.
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Excellent interpersonal and communication skills.
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Excellent organizational skills and attention to detail are required.
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Previous experience in the implementation of health or development programs in Indonesia and/or the Southeast Asia region is preferred.
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Proficient with Online Tools such as Google Workspace (Docs, Sheets, Slides, Meet, Drive), Slack, and Microsoft Office
- Native/Fluent Bahasa and practical knowledge of English are required.
Position is contingent upon USAID award to JSI. Indonesian citizens are strongly encouraged to apply.
Salary commensurate with experience.
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online.
No phone calls please.
Principals only please.
JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, gender identity, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D
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